DEMA Show 2022

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BETTER TOGETHER

| November 1–4, 2022 |  Orange County Convention Center  |  South Halls  | Orlando, FL

Our industry thrives

WHEN WE WORK TOGETHER.

By participating in DEMA Show, you’ll infuse energy into your business, tap into the power of collaborative discussions, establish meaningful relationships, reconnect with old friends, be invigorated by new trends, and enhance the diving industry overall.

With your global community at your side, you will find new ways to thrive and build your business in innovative and exciting ways.

BETTER CONNECTIONS. BETTER BUSINESS. BETTER OUTCOMES.

Latest news

Exhibitor Companion 9/29/22:

Don't Miss These Discount Deadlines

 

Exhibitor Companion 8/25/22:

High Impact Sponsorships Are Now Available

 

Exhibitor Companion 7/21/22:

Exhibitor Services Manual NOW Available

 
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THANK YOU to our Sponsors and Partners

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Exhibitor-Sponsored Education 

Registration Now Open!

 

Register Now

Meeting Deadlines

Register on or before August 1 and Receive:

  • Early Bird Discount Rate

  • Listing with description on DEMA Show Website and DEMA Show Mobile App

  • Listing in onsite signage at DEMA Show (if registered by October 3)

Register on or After August 2 and Receive:

  • Listing with description on DEMA Show Website and DEMA Show Mobile App

  • Listing in onsite signage at DEMA Show (if registered by October 3)

Meeting Rates - Hourly

Submission Date DEMA Member Rate Non-Member Rate
On or Before August 1 $225 $450
After August 1 $325 $550
 

Hourly Meeting Time Slots

  • Time slots are available Tuesday, November 1 through Friday, November 4, 2022 as outlined under seminar availability

    Meeting rooms are reserved in 60 minute increments with 45 minutes allotted for presentation and 15 minutes allotted for both set-up and tear-down.
  • Complimentary projectors will be provided for use by DEMA Show Exhibitors reserving hourly Exhibitor-Sponsored Education time slots.

Please Note: From 1:00 PM - 3:00 PM hourly Exhibitor-Sponsored Education will be blacked out for Show floor power hours to encourage attendees to conduct business on the DEMA Show floor.

Meeting Room Availability

Time Slot Tue, Nov. 1 Wed, Nov. 2 Thurs, Nov. 3 Fri, Nov. 4
10:00 AM Available Available Available Available
11:00 AM Available Unavailable Unavailable Available
12:00 PM Available Available Available Available
1:00 PM Unavailable Unavailable Unavailable Unavailable
2:00 PM Unavailable Unavailable Unavailable Unavailable
3:00 PM Available Unavailable Unavailable Available
4:00 PM Available Available Available Available
5:00 PM Available Available Available Unavailable

Exclusive Meeting Room Rates

Room Type DEMA Member Rate On or Before August 1 DEMA Member Rate After August 1
Exclusive Small Room $4,900 $5,100
Each Additional Room $2,500 $2,600
Exclusive Large Room $5,700 $6,100
Each Additional Room $2,900 $3,100
 

Liability Exclusion: DEMA and Show Management are not liable to the exhibitor, its representatives or employees for any loss or damage to property due to theft, fire, accident or any other cause.

Fees for Meetings: Show Management encourages free offerings. If you are charging a fee, the pricing information MUST be included in description provided with this application.

If you have additional requirements or need more information, please contact Gretchen Wendorf at gwendorf@ntpevents.com

MEETING ROOM SET-UP

Combination of classroom & theater-style seating. Number of allowed participants will be maximized based on current safe health protocols.

  • Head table, wireless microphone, 8’ screen, LCD projector and projector cart included.

  • Exhibitors may order and pay for additional audio/visual equipment through the official contractor, AVmedia Inc. at icw@avmediainc.com or 1-407-545-7499.

  • Catering service is available for order through the official contractor, Centerplate. Chadrick Gabriel at chadrick.gabriel@centerplate.com.

POLICIES / MEETING SPACE ASSIGNMENT

  • Exhibitor-Sponsored Education meeting space is available to DEMA Show Exhibitors

  • Exhibitors MAY NOT sublet rooms to other companies.

  • Meeting space is assigned on a first-come, first-served basis in order by date and time of receipt of application.

  • If first preference is unavailable, show management will notify you and assign a time based on availability.

  • Payment MUST accompany meeting space request.  Applications will not be processed, and meeting space will not be held, without payment.

  • No refunds for cancellations received after August 15, 2022

  • Meeting rooms are reserved in 60 minute increments with 45 minutes allotted for presentation and 15 minutes allotted for both set-up and tear-down

  • Application information will be listed EXACTLY as entered.

  • Audio recording, video recording and photography of meetings is NOT allowed without expressed permission of presenter.

  • Exhibitors using music in their meeting room, either live or mechanical, must provide NTP with a copy of Exhibitor’s licensing agreement with ASCAP, BMI, SESAC or other such licensing organization or must expressly warrant in writing to NTP that no such license is required due to exemption under 17 U.S.C. § 110 (5) or other specified exemption.  Further, should Exhibitor play music, Exhibitor agrees to indemnify and hold NTP and/or DEMA harmless from any action brought against NTP and/or DEMA by ASCAP, BMI, SESAC or other licensing organization for the playing of such music.

  • Per DEMA’s Conflict Avoidance Policy the service of legal documents is restricted. Attendees and Exhibitors who initiate legal proceedings at DEMA Show will be responsible for all legal fees incurred by DEMA in response to such proceedings.

  • Confirmation email will be sent once your application has been approved. Confirmation will include the meeting date, meeting time, and room number. 

MEETING SPACE ALLOTMENT

Exhibitors are allowed to purchase time according to an allotment program corresponding to the amount of exhibit space the exhibitor has contracted for DEMA Show. Additional time may be purchased in excess of an exhibitor's allotment according to the following:

  • Exhibitors may reserve up to one hour of time for each 100 square feet of contracted exhibit space at DEMA Show.
  • Exhibitors may request up to five additional hours, exceeding their allotment, at the current rate at time of request.

SET-UP AND TEAR-DOWN

It is the responsibility of each exhibitor to incorporate the time needed to properly set up and tear down equipment and displays within the time allotted, without interruption to the next session, to avoid the additional delay charge of $500. Meeting rooms are reserved in 60 minute increments with 45 minutes allotted for presentation and 15 minutes, allotted for both set-up and tear-down. Exhibitors must remove all equipment, merchandise, displays and other related material from the meeting rooms immediately following their session. DEMA and Show Management are not responsible for securing items in the meeting rooms.

A NOTE ABOUT ATTENDEE LISTS: DEMA does not sell or otherwise provide a contact list of DEMA Show attendees to any business or DEMA member. If you receive a solicitation to purchase a DEMA Show attendee list be advised that it is not an official or sanctioned list from DEMA, and may not be genuine or accurate.