RESERVE YOUR EXHIBITOR-SPONSORED SEMINAR

This is an exclusive opportunity for DEMA Show member exhibitors. Not many trade shows give you the opportunity to conduct an information seminar for attendees on your products and services in a formal educational setting. Lock in your seminar time slot or exclusive room today. Seminar time slots and exclusive rooms are on a first-come, first-served basis.

Online Reservations Now Closed.

Contact Gretchen Wendorf for more information.

[ Click to Open All Requirements  | Click to Close All Requirements ]

 

Seminar Deadlines

Register by July 10 and Receive:

  • Early Bird Discount Rate
  • Seminar Listing in Pre-show Registration Brochure,
  • All items listed below for the August 7 Deadline

Register by August 7 and Receive:  

  • Listing in onsite signage at DEMA Show
  • Seminar Listing in DEMA Show Directory
  • Listing with description on DEMA Show Website

Register by September 11 and Receive:

  • Seminar Listing in onsite signage and DEMA Show Website

Seminar Rates

Apply on or before July 10 to receive the Early Bird Discount!

Seminar / Room Type

On or Before July 10

After July 10

One Hour Time Slot

$200

$300

Exclusive Small Room

$4,800

$5,000

Each Additional Exclusive Small Room

$2,400

$2,500

Exclusive Large Room

$5,600

$6,000

Each Additional Exclusive Large Room

$2,800

$3,000

 

Hourly Seminar Time Slots

  • Time slots are available Wednesday, November 4 through Saturday, November 7, 2015. during the following times:
  • 10:00 AM - 12:00 PM
  • 3:00 PM - 5:00 PM
  • Meeting rooms are reserved in 60 minute increments that begin on the hour with 45 minutes allotted for presentation and 15 minutes, allotted for both set-up and tear-down.
  • Complimentary projectors will be provided for use by DEMA Member companies reserving hourly Exhibitor-Sponsored Seminar time slots.

Please Note: From 1:00 PM - 3:00 PM hourly Exhibitor-Sponsored Seminars will be blacked out for Show floor power hours to encourage attendees to conduct business on the DEMA Show floor.

Seminar Availability

Time Slot

Wed, Nov. 4

Thurs, Nov. 5

Fri, Nov. 6

Sat, Nov. 7

10:00 AM

Available

Available

Available

Available

11:00 AM

Available

Unavailable

Available

Available

Noon

Available

Unavailable

Unavailable

Available

1:00 PM

Unavailable

Unavailable

Unavailable

Unavailable

2:00 PM

Unavailable

Unavailable

Unavailable

Unavailable

3:00 PM

Available

Unavailable

Unavailable

Available

4:00 PM

Available

Available

Available

Available

5:00 PM

Available

Available

Available

Available

 

Seminar Meeting Room Set-Up

Combination of classroom and theater style seating to accommodate approximately 50-60 people.

  • Head table, wireless microphone, 8’ screen, LCD projector and projector cart included.
  • Exhibitor may order and pay for additional audio/visual equipment through the official contractor, PRG, at tradeshows@prg.com or 1-404-214-4800.
  • Catering service is available for order through the official contractor, Centerplate. Contact Shelley Shackelford at shelley.shackelford@centerplate.com or 1-407-685-5866.

Policies / Seminar Space Assignment

  • Exhibitor-Sponsored Seminar space is available to current DEMA Member, DEMA Show Exhibitors only.
  • Exhibitors MAY NOT sublet rooms to other companies.
  • Seminar space is assigned on a first-come, first-served basis in order by date and time of receipt of application.
  • Payment MUST accompany seminar space request. Applications will not be processed, and seminar space will not be held, without payment.
  • No refunds for cancellations received after August 7, 2015.
  • Meeting rooms are reserved in 60 minute increments that being on the hour with 45 minutes allotted for presentation and 15 minutes, allotted for both set-up and tear-down.
  • If first preference is unavailable, show management will notify you and assign a time based on availability.
  • Seminar information will be listed EXACTLY as it appears on the application.
  • Audio recording, video recording and photography of seminars is NOT allowed without expressed permission of presenter.
  • Exhibitors using music in their meeting room, either live or mechanical, must provide NTP with a copy of Exhibitor’s licensing agreement with ASCAP, BMI, SESAC or other such licensing organization or must expressly warrant in writing to NTP that no such license is required due to exemption under 17 U.S.C. § 110 (5) or other specified exemption.  Further, should Exhibitor play music, Exhibitor agrees to indemnify and hold NTP and/or DEMA harmless from any action brought against NTP and/or DEMA by ASCAP, BMI, SESAC or other licensing organization for the playing of such music.
  • Per DEMA’s Conflict Avoidance Policy the service of legal documents is restricted. Attendees and Exhibitors who initiate legal proceedings at DEMA Show will be responsible for all legal fees incurred by DEMA in response to such proceedings.
  • Confirmation email will be sent once your application has been approved. Confirmation will include the session date, session time, and room number. 

SEMINAR SPACE ALLOTMENT:

Exhibitors are allowed to purchase seminar space according to an allotment program corresponding to the amount of exhibit space the exhibitor has contracted in DEMA Show 2015. Additional seminar space may be purchased in excess of an exhibitor's allotment according to the following:

  1. Exhibitors may reserve up to one hour of seminar time for each 100 square feet of exhibit space at the rate of $200 per hour for any seminar time paid in full on or before July 10, 2015 and $300 per hour on or after July 10, 2015. This is the standard seminar allowance.
  2. Exhibitors may request up to five additional hours, exceeding their seminar allotment, at the current rate at time of request.

Set-Up and Tear-Down:  It is the responsibility of each exhibitor to incorporate the time needed to properly set up and tear down equipment and displays within the time allotted, without interruption to the next session, to avoid the additional delay charge of $500. Meeting rooms are reserved in 60 minute increments that begin on the hour with 45 minutes allotted for presentation and 15 minutes, allotted for both set-up and tear-down. Exhibitors must remove all equipment, merchandise, displays and other related material from the meeting rooms immediately following their session. DEMA and Show Management are not responsible for securing items in the meeting rooms.

Liability Exclusion: DEMA and Show Management are not liable to the exhibitor, its representatives or employees for any loss or damage to property due to theft, fire, accident or any other cause.

Fees for Seminars: Show Management encourages free seminar offerings. If you are charging a fee, the pricing information MUST be included in description provided with this application.

If you have additional requirements or need more information, please contact Gretchen Wendorf at gwendorf@ntpshow.com or 1-703-647-2626.